Welcome to the Ultimate Party Planning Guide! It includes money and time-saving tricks. Also, there is a Free Party Planner Printable to help keep you organized as you prepare.
I host several parties each year; birthdays, baby showers, client parties, anniversary parties, you name it! So I wanted to share a
Step 1: Party Planning Inspriation
The first step I always take is to head to Pinterest for inspiration, a theme, and food ideas.
My Party Planner helps me to brainstorm and stay on task with planning the party.
The Party Planner
The Party Planner includes space for:
- Brainstorming ideas
- Chosen Theme
- Date of Party
- Timeline – 6 weeks out to an hourly timeline for the day of the party
- Gifts/Game Prizes to purchase
- Food to make and when it needs to be made
- Groceries to buy
- Guests invited and
a ✔ ifthey have RSVP’d
- Decorations to make
- Decorations that need to be purchased
FREE Printable Planner is available here!
Party Planning Guide: Choose Your Theme
When you’re planning a party, there are a lot of details to work out and a lot of options to sort through. Deciding the party theme and colors is an important next step.
Maybe it’s just me, but deciding the colors/theme along with the type of party it will be (baby shower, client party, birthday, etc.) helps me determine what my menu will look like.
Having the food match the color scheme in some sort of way is an awesome way to make the whole party flow and have a consistent theme.
For example, if the colors are rose gold and white, serving pink champagne would be super cute. Something to think about with any menu item is whether or not the guest of honor will be able to enjoy all elements of the menu. Are they expecting? Then no champagne! Do they have food allergies? Do some of your guests? Etc.
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If you find some super cute decor ideas on Pinterest but it isn’t even remotely close to matching your theme, try to think of ways to transform that same idea so it will fit into your theme. The Party Planner Printable has a brainstorm section, so you can jot down all your possibilities and figure out what I have time to accomplish/what’s practical.
Party Planning Guide: Tips & Tricks
In this party planning guide, I wanted to share tips that will save you time and money. There will be general party planning tips as well, so you can throw the ultimate party without the headache!
It’s important to have your party planning favorites readily available so that if you have time to work on decorations quick your craft supplies are handy.
The way I do this is by having a supply caddy with all of my party planning essentials near my kitchen. (I basically live in our kitchen, making meals and snacks, as I am sure you do too!) This way whenever your kids are playing or napping, you can just grab your cute party caddy and get a few things accomplished.
So what should be in your handy-dandy caddy?
- Hot Glue Gun
- Favorite String (something that will match wall color or white, etc)
- Single hole puncher
- Measuring tape for sewing
Party Planning Guide: Essentials
As far as plates, napkins, drinkware, and silverware go, there are a few ways to do things… Even though themed or colorful plates are nice to have, I suggest buying clear cups, plates, silver plastic silverware,
As far as silverware, you could go both ways. For example, I have two sets of silverware, so I don’t mind giving guests real silverware and just throwing it in the dishwasher when the party is over.
However, if you’re trying to save time, more than watching your party budget, I would suggest buying these silver plastic silverware sets. They look
Buying plain white platters is a huge money saving tip. They are classic and will match any party theme. Also, they’re great at making your food stand out! If you choose to buy all themed plates for every occasion, you will end up spending quite a bit of money over time and have a lot of random plates left over. Trust me, lesson learned.
However, if you are looking for themed plates so you can do less decorating, Oriental Trading Co. is a great place to look! They have tons of party favors, themed items, napkins, games etc.
Another set of
Check for these at garages sales,
Party Planning Guide: Decorations
So this isn’t a time saver, but a money saver if you enjoy creating digitally. I make my own invitations for each party. A great design computer, Microsoft Surface Pro, can make creating your own invitations and thank-you cards pretty fun!